Ten tips for welcome emails

Sending customers a welcome email message after they have registered on your site, or chosen to receive newsletters, is generally accepted as good practice. But a recent survey found that 60% of firms weren't doing so, while many others were failing to respond promptly enough. What should etailers be including in these welcome emails though? Here are ten tips...
  1. Include your brand name in the subject line - Including your brand name in the subject line will ensure that customers will recognise the email in their inboxes and will be less likely to ignore it. Also, many email users look at the 'from' field before deciding whether to open emails so putting you brand name here will provide further reassurance.
  2. Thank customers for signing up - Pretty obvious but essential...
  3. Remind customers of login details - If customers have registered for your site and been given a username and password, then remind them of this in the email. Many web users will have a number of different passwords for email accounts and more, so it can be hard to remember them all. You don't want to lose sales just because customers forget these details.
  4. Confirm subscription and what this means - Confirm that have been added to the newsletter list or have successfully registered for your website. This is a good time to remind customers of the options they selected when signing up, as well as giving them the opportunity to alter any preferences.
  5. Send a welcome email promptly - There's no reason why online retailers shouldn't be able to send a welcome email within minutes of signing up, but this should at least be done within 24 hours. Wait any longer and you run the risk of people forgetting that they have signed up, increasing the risk that they will simply ignore the message or unsubscribe when it does finally appear, as well as missing the opportunity to sell to an already interested consumer.
  6. Offer HTML or plain text - Giving people the choice will avoid any problems if their email provider doesn't display HTML emails properly. What is important here is how the email displays in recipients' inboxes, so ensure that your email will be readable, especially if customers have images switched off.
  7. Set expectations - This is the best time to explain to customers what they can expect from your company's emails in future. Listing the benefits will reinforce the decision they made in subscribing, while you can also explain how often they can expect to receive your emails, reducing the likelihood that they will tire of receiving too many.
  8. Include a bonus for subscribing - Your recipient has already expressed an interest, so reward them with an offer - a discount on orders, free shipping etc - which will increase the chance of them buying from your site.
  9. Unsubscribe options - Some customers may have changed their mind by the time they read your welcome email, so let them unsubscribe without any hassle if they want to. Making this difficult will increase the risk that recipients will mark your emails as spam, which can damage your sender reputation with ISPs.
  10. Contain links to website - Recipients have already expressed an interest in your company and products by signing up in the first place, so why not give them an easy route back to your site by providing links to the homepage and other relevant sections.

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